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Publications iconKansas Register

Volume 43 - Issue 18 - May 2, 2024

(Published in the Kansas Register May 2, 2024.)

Midway Co-op Association

Request for Proposals

Interested parties are invited to submit a proposal to complete scope of repairs for the proposed Midway Co-op Association – Bellaire, Kansas project.

Scope of Work

Provide all necessary labor, equipment, and logistical services to supply all materials called for. Complete all administrative, rehabilitation, and track construction work including rail, switches, ties, ballast, tamping, and regulating required for the Midway Co-op Association – Bellaire, Kansas track rehabilitation project. The scope is defined further as follows:

  • Remove track and disassemble.
  • Cut new track bed 6” below bottom of tie.
  • Furnish new 115# rail, 7” ties, track spikes, bolts, lock washers, and anchors.
  • Plates and bars to be relay of matching size.
  • Machine tamp and regulate.

All pre-existing rail, ties, OTM, or other materials that are removed must be disposed of according to all local, state, and federal regulations.

Minimum Requirements

  1. Roadway Worker Protection.
  2. Comply with all Kyle Railroad requirements.
  3. Contractors shall comply with all parts of 49 CFR Part 214 and 219 regarding FRA Roadway Worker Safety at all times. Workers and equipment shall remain clear of the track unless they have gained Roadway Worker Protection from a qualified person.
  4. Contractor, contractor employees, agents, and/or subcontractors must be enrolled and comply with the FRA 219 approved drug testing program.
  5. Subcontracted work will need to be approved prior to any work starting.

Work Windows

Impact to current railroad operations must be kept to a minimum. When work must take place that causes an active track to be taken out of service for the purposes of performing work that pertains to the project, the contractor must pre-arrange a defined work window with the Kyle Railroad.


All Standards referenced by the project plans, scope of work, and specifications, as well as applicable AREMA standards must be upheld during all phases of the project. All rail shall be replaced with a standard gauge of 56-1/2”.


The following documents shall be submitted at the time listed, by the contractor as part of the project:

  1. Schedule of Work – Submitted with proposal.
  2. Certificate of Insurance – Submitted prior to construction.
  3. Safety Plan – Submitted prior to construction.
  4. Proof of Roadway Worker Training – Submitted prior to construction.
  5. Rail Testing (If AREMA #1 relay is used) – Submitted prior to construction.

Other Responsibilities

  1. Permits – Contractor is responsible for all federal, state, and local permits for the work.
  2. Utilities – Contractor is responsible for locating and protecting site utilities.
  3. Site Clean-up – Contractor is responsible for proper site disposal of materials in accordance with local, state, and federal laws. Contractor is responsible for site restoration. Contractor is responsible for securing dumpster and hauling off used material. No old ties will be allowed to be stored on site in a pile.
  4. Right-of-Way Access – Contractor is responsible for obtaining proper right of way entry prior to leaving Midway Co-op Association’s property and entering Kyle Railroad property.
  5. KDOT Grant – All requirements applicable to the contractor pursuant to the grant provided to Midway Co-op Association from the Kansas Department of Transportation in connection with this project.


Contractor shall purchase required insurance coverage and submit verification of Certificate of Insurance prior to construction. Contractor shall address insurance requirements by G&W (Kyle Railroad) and submit proof to both Midway Co-op Association and G&W.


All materials shall meet the requirements found in the project plans and/or specifications as well as applicable AREMA requirements. Material storage is granted on Midway Co-op’s right of way to the contractor. However, no materials shall be stored closer than 15 feet from the centerline of any active track at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further clarified at the pre-proposal meeting. Contractor is responsible for furnishing all required materials to complete the project.

Non-Project Areas

Midway Co-op has secured access to the project through the Kyle Railroad. Other access may be obtained by the contractor if they so choose. All areas (public, private, and railroad right of way) that are used for access to the project, including parts of the railroad right of way which have no proposed work, shall be maintained and/or remediated, incidental to the project, by the contractor to the satisfaction of the property owner if any damage to these areas occurs.

Project Completion

All work pertaining to this project shall be completed by August 23, 2024. Failure to complete work by August 23, 2024, may result in the Contractors removal from the property or charges of $2,500/day until completed to satisfaction.

Submission of a Proposal

All proposals must be submitted no later than June 2, 2024, via email to All submitted proposals shall be reviewed by Midway Co-op Association. Proposal must include all required information. Incomplete proposals shall be rejected. The structure of the proposal must be clearly understood, all proposals shall provide the following line items and provide costs as required below:

  1. Provide a total sum of all line items on the proposal.
  2. Mobilization and demobilization – Lump sum, including freight/material delivery costs.
  3. Material costs (by material, i.e., crossties, ballast, OTM, etc.)
  4. Labor costs.
  5. Other costs (freight, sales tax, etc.)
  6. Tamp and regulate.
  7. Clean up work site to completion.
  8. Detailed map of construction as quoted.

Pre-Proposal Meeting

Midway Co-op Association shall hold a pre-proposal meeting at the project site at 10:00 a.m. (Central Time) Thursday, May 9, 2024. The meeting shall be held at Midway Co-op Association – Bellaire, Kansas. Contractors are required to be present at this meeting to submit a proposal or their proposal can be rejected.

Work Reporting

Weekly work reports must be filled out and submitted to Mike Coffey via email at Weekly reports should include updates to project schedules, materials used, materials received, any delays, or any change in the scope of work. A detailed summary report must be submitted at the completion of the project.

Craig Mans
General Manager
Midway Co-op Association

Doc. No. 052084