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Publications iconKansas Register

Volume 43 - Issue 18 - May 2, 2024

(Published in the Kansas Register May 2, 2024.)

Hutchinson Transportation, Inc.

Request for Proposals

Interested parties are invited to submit a proposal to complete the below scope of repairs for the proposed Hutchinson Transportation, Inc. project.

Scope of Work

Hutchinson Transportation, Inc. track rehabilitation at Hutchinson, Kansas. Provide all necessary labor, equipment, and logistical services to supply all materials called for; complete all rehab and track construction work, ties, ballast, etc.

Any pre-existing rail, ties, or OTM that is removed must be removed and disposed of according to all local, state, and federal regulations.

Additional details concerning the scope of work needing to be done with each portion of the pre-bid meeting.

Minimum Requirements

MSA and Roadway Worker Protection

  • Contractors shall comply with all parts of 49 CFR Part 214 and 219 regarding FRA Roadway Workers Safety at all times. Men/Women and equipment shall remain clear of the tracks unless they have gained Roadway Worker Protection from a qualified person.
  • Contractor, contractor employees, agents, and/or subcontractors must be enrolled and comply with the FRA 219 approved drug testing program.
  • Any subcontracted work will need to be approved prior to any work starting.

Work Windows

Impact to current railroad operations must be kept to a minimum. When work must take place that causes an active track to be taken out of service for the purpose of performing work that the pertains to the project, the contractor must pre-arrange a defined work window with Hutchinson Transportation, Inc. Contractor can anticipate a minimum work window of eight hours with no more than one scheduled of interruption in that time frame between the hours of 7:00 a.m. – 5:00 p.m. The topic will be further discussed and clarified during the pre-proposal meeting.


All standards referenced by the project plans and specifications, as well as all applicable AREMA standards, must be upheld during all phases of the project work, unless certain standards from the project with written approval.


The following documents shall be submitted by the contractor as part of the project, at the times listed:

  1. Scheule of Work – Submitted with proposal.
  2. Certification of Insurance – Submitted prior to construction.
  3. Safety Plan – Submitted prior to construction.
  4. Proof of Roadway Worker Training–Submitted prior to construction.
  5. Rail testing (if AREMA #1 Rail is used) – Submitted prior to construction.

Other Responsibilities

  1. Permits – Contractor is responsible for all federal, state, and local permits required for the work.
  2. Utilities – Contractor is responsible to locate and protect such utilities.
  3. Site Clean-up – Contractor is responsible for proper site restoration and proper disposal of materials removed in accordance with all local, state, and federal laws.


Contractor shall purchase required coverage and submit for verification a Certificate of Insurance.


All materials shall meet the requirements found on the project plans and/or specifications as well as applicable AREMA requirements. Material storage is granted on railroad right of way to the contractor. However, no materials shall be stored closer than 15 feet from the centerline of any active track at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further clarified at the pre-proposal meeting.

Non-Project Areas

Hutchinson Transportation, Inc. has secured access to the project through the railroad right of way. Other access may be obtained by the contractor If he so chooses. All areas (public, private, and railroad right of way) that are used for access to the project, including parts of the railroad right of way which have no proposed work, shall be maintained and/or remediated, incidental to the project, by the contractor to the satisfaction of the property owner if any damage to these areas occurs.

Pre-Proposal Meeting

Hutchinson Transportation, Inc. shall hold a pre-proposal meeting at the project site at 10:00 a.m. May 21, 2024, at Hutchinson Transportation, Inc., 3424 E. Ave. G, Hutchinson, KS 67501. Contractors are required to be present at this meeting to submit a proposal or their proposal can be rejected.

Project Completion

All work pertaining to this project shall be completed by October 30, 2024. Failure to complete work by October 30, 2024, may result in contractor’s removal from the property or charges of $500/day until completed to satisfaction.

Submission of a Proposal

All proposals must be submitted no later than June 21, 2024. All submitted proposals shall be reviewed by Jim Barta. Please ensure your proposal includes all required information. All incomplete proposals shall be rejected.

Contractors who wish to submit a proposal must attend the pre-proposal meeting. The structure of your proposal must be able to be clearly understood, all proposals shall provide the following line items and required costs as required below:

  1. Provide a total sum of all line items on the proposal.
  2. Mobilization and demobilization – Lump sum, including freight/material delivery costs.
  3. Material costs (by material, i.e., crossties, ballast, OTM, etc.)
  4. Labor costs.
  5. Tamp and regulate.
  6. Clean up work site to completion.

Work Reporting

Daily work reports must be filled out and submitted to Jim Barta, Hutchinson Transpiration, Inc., phone 620-474-2816, email Weekly reports should include updates to project schedules, any delays, or changes in the scope of work. A detailed summary report must be submitted at the completion of the project. Daily Reporting shall consist of daily progress reports emailed to Jim Barta.

Jim Barta
Project Manager
Hutchinson Transportation, Inc.

Doc. No. 052070