Volume 40 - Issue 37 - September 16, 2021
State of Kansas
Department of Transportation
Notice to Consulting Firms
The Kansas Department of Transportation (KDOT) is seeking qualified consulting engineering firm(s) for the project listed below. Interested consulting firms must be prequalified by KDOT in one of the following categories: (a) Category 211 Highway Design – Major Facility or (b) Category 333 Geotechnical Specialty Services. Consultants may create a team to meet the prequalification requirements. A PDF response must be emailed to email@example.com. Responses are to be limited to two pages, the subject line of the reply email and the file name must read “KA-2351-02 RFP – Firm Name.” Proposals must be received by 12:00 p.m. Friday, October 1, 2021, for the consulting firm to be considered.
If a firm is not currently prequalified by KDOT a response may still be submitted. Firms not prequalified must also provide documentation that demonstrates the firm is qualified for each specified category listed in this Notice for the project. Firms may use the KDOT prequalification form to provide this documentation. KDOT 1050 Prequalification category definitions (Blue Book) can be found at http://www.ksdot.org/descons.asp. All firms doing business with KDOT must be registered and in good standing under the laws of the State of Kansas at the time of contracting and must comply with applicable state and federal laws, rules, and regulations.
Scope of Services to be Performed
3D Geology Workflow Update
Update KDOT’s 3D geology workflow to solely make use of CONNECT Edition products. The current workflow is based off v8i software that will no longer be supported.
The project will update the current three-dimensional modeling process to be wholly functional within Bentley CONNECT and OpenRoads Designer platforms (ORD 2020 R2 civil schema). This task may include:
- Investigation of new Bentley Geotechnical products for applicability to geology modeling process
- Development of updated workflows to the current geology modeling process to replace steps utilizing previous versions of Bentley products
- Delivery of a detailed, step-by-step modeling procedure document illustrating each step in the geology modeling process
Anticipated Schedule for Subsequent Events
Request for Proposals (RFPs) are due by 12:00 p.m. (CST) on Friday, October 1, 2021. Evaluation and ranking of technical proposals on or about October 8, 2021, after which time all firms that submitted will be notified. Negotiations with the most highly ranked firm to commence on or about October 22, 2021. Agreement in place and in effect November 22, 2021. Proposals are to be delivered via email to firstname.lastname@example.org.
Instructions for Proposal
No costs shall be contained in the proposal. The proposal must not exceed two (2) pages total to address the pertinent topics. Please use the following naming convention for submittal: “KA-2351-02 RFP – Firm Name.” Proposals submitted will also include completed and signed Special Attachment No. 8 (“Tax Clearance Certificate”) and a completed and signed Special Attachment No. 10 (“Policy Regarding Sexual Harassment”). Subconsultants will need to complete these attachments as well. All these forms are attached to the original email announcement.
Proposals shall describe any processes or procedures, including best practices, that will be used to perform tasks and to produce deliverables described above under “Scope of Services to be Performed.” Also, include items such as:
- Project manager/engineer in charge
- History of projects with similar tasks
- Availability of staff to meet schedule without overtime
- Familiarity with KDOT standards and content
- Any subconsultant and their role (if any) who will be performing services on the project
Proposals will be evaluated based on the factors listed below, evenly weighted, to rank the most qualified firm in order of preference as first, second, third, etc. Evaluation factors: 1) the quality and completeness of the response; 2) qualifications and experience of consultant design personnel/manager proposed for services; 3) proposed project approach; 4) availability to respond to the work; and 5) past performance history for similar projects/services for KDOT. The highest ranked firm will be asked to enter into negotiations with KDOT for an agreement. In the event KDOT cannot reach agreement with the ranked firm, it will terminate negotiations with such firm and commence negotiations with the next highest ranked firm, and so on, until either agreement is reached for a satisfactory scope of services for a fair and reasonable price, or KDOT decides to pursue other alternatives.
Exhibits to this RFP
- Special Attachment No. 8 (“Tax Clearance Certificate”)
- Special Attachment No. 10 (“Policy Regarding Sexual Harassment”)
Contract Terms and Conditions
A standard KDOT agreement for engineering and technical services will be used for this project. Special Attachment No. 8 (for the Kansas “Tax Clearance Certificate”) and Special Attachment No. 10 (“Policy Regarding Sexual Harassment”) will also eventually become attachments to the contract.
Questions about this request for proposals shall be sent by email to KDOT at email@example.com.
Ben Asnicar, PE
Interim Contracts Engineer
Doc. No. 049448