Publications iconKansas Register

Volume 40 - Issue 20 - May 20, 2021

(Published in the Kansas Register May 20, 2021.)

South Kansas & Oklahoma Railroad

Request for Proposals

Interested parties are invited to submit a proposal to build subgrade and install track at the Sicut facility in Neodesha, Kansas.

Scope of Work

Project is in Neodesha, Kansas on proposed rail spur for Sicut. This proposal requests the contractor provide all necessary labor, equipment, and logistical services for installation of a rail spur including grading, subballast, erosion control, power line modification, complete all rehab and track construction work, ties, ballast, etc. The scope is further described as follows:

  • Grading site including clearing, stripping, embankment, subballast installation, and an earthen bumper
  • Raise existing overhead power lines to clear planned rail to FRA Requirements
  • Obtain, manage, and closeout SWPPP for project including install of erosion control measures- silt fence, rock check dams, and construction entrance
  • Construction surveying to include final as-built survey
  • Install only pricing for approximately 811 Track Feet of 136# jointed relay rail (owner supplied to jobsite) on new 7x9x8.6’ composite crossties (owner supplied to jobsite)
  • Install only pricing for one each owner supplied AREMA industrial Turn Out to be built using 136# rail, Sampson Points, Rail Bound Manganese Frog, Wood Ties, and OTM – plates, spikes, anchors, bolt/washer/nut assemblies
  • Install owner provided 807 tons of ballast, tamping, and regulating
  • Any pre-existing rail, ties, or OTM that is removed when installing switch components, must be removed and disposed of according to all local, state, and federal regulations
  • Additional details concerning the scope of work needing to be done with each portion of the project, will be addressed at the pre-bid meeting

Minimum Requirements

MSA and Roadway Worker Protection

Contractors must complete, and have on file, a current Master Services Agreement with Watco Prior to submitting a proposal.

  • Contractors shall comply with all parts of 49 CFR Part 214 and 219 regarding FRA Roadway Worker Safety at all times. Men and equipment shall remain clear of the track unless they have gained Roadway Worker Protection from a qualified person
  • Contractor, contractor employees, agents and/or subcontractors must be enrolled and comply with the FRA 219 approved drug testing program
  • Any subcontracted work will need to be approved prior to any work starting

Work Windows

Impact to current railroad operations must be kept to a minimum. When work must take place that causes an active track to be taken out of service for the purposes of performing work that pertains to the project, the contractor must pre-arrange a defined work window with Watco/South Kansas & Oklahoma Railroad. Contractor can anticipate a minimum work window of eight hours with no more than one schedule of interruption in that time frame between the hours of 07:00 and 17:00. This topic will be further discussed and clarified during the pre-proposal meeting.


All standards referenced by the project plans and specifications, as well as all applicable AREMA standards must be upheld during all phases of the project work, unless certain standards are excluded from the project with written approval. All rail shall be replaced at standard gauge of 56-½”.


The following documents shall be submitted by the contractor as part of the project at the times listed:

  • Schedule of Work – submitted with proposal
  • Certificate of Insurance – submitted prior to construction
  • Safety Plan – submitted prior to construction
  • Proof of Roadway Worker Training – submitted prior to construction
  • Rail Testing (If AREMA #1 Relay Rail is Used) – submitted prior to construction
  • Rail Weld UT Test Requirements (All Rail Comp Welds) – submitted with billing

Other Responsibilities

  • Permits – contractor is responsible for all federal, state, and local permits required for the work
  • Utilities – contractor is responsible to locate and protect site utilities
  • Site Clean-up – contractor is responsible for proper site restoration and proper disposal of materials removed in accordance with all local, state and federal laws


Contractor shall purchase required coverage and submit for verification a certificate of insurance.


All non-owner supplied materials shall meet the requirements found in the project plans and/or specifications as well as applicable AREMA requirements. Material storage is granted on Railroad right of way to the contractor. However, no materials shall be stored closer than 15’ from the centerline of any active track at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further clarified at the pre-proposal meeting. All removed materials remain property of the Sicut facility, to be stockpiled as directed by a representative.

Non-Project Areas

Watco has secured access to the project through the Sicut property right of way. Other access may be obtained by the contractor if they so choose. All areas (public, private, and railroad right of way) that are used for access to the project, including parts of the railroad right of way which have no proposed work, shall be maintained and/or remediated, incidental to the project, by the contractor to the satisfaction of the property owner if any damage to these areas occurs.

Pre-Proposal Meeting

Watco shall hold a pre-proposal meeting at the project site at 11:00 a.m. (CST) Tuesday May 25, 2021. The meeting shall be held at the Sicut property at 1206 Worley Dr., Neodesha, Kansas. Contractors are required to be present at this meeting to submit a proposal or their proposal can be rejected.

Project Completion

All work pertaining to this project shall be completed by August 15, 2021.

Submission of a Proposal

All proposals must be submitted no later than May 25, 2021. All submitted proposals shall be reviewed by the Watco Purchasing Department. Please ensure your proposal includes all required information. All incomplete proposals shall be rejected. Contractors who wish to submit a proposal must attend the pre-proposal meeting. The structure of your proposal must be able to be clearly understood, all proposals shall provide the following line items and provide costs as required below:

  • Provide a total sum of all line items on the proposal
  • Mobilization and demobilization – lump sum
  • Clearing and grubbing – three acres
  • Excavation – 1948 CY (in place measure)
  • Embankment – 1418 CY (in place measure)
  • Power line raise – lump sum
  • Erosion control – silt fence – 900 linear feet
  • Erosion control – ditch checks – three each
  • Erosion control – construction entrance – lump sum
  • Contractor surveying – lump sum
  • SWPPP – lump sum
  • Subballast install – owner supplied – 811 tons
  • Install approx. 895 track feet of new rail built with 136# RE rail on polymer cross ties
  • Distribute approximately 807 tons ballast.
  • Tamp and regulate
  • Install one each #11 Turn Out (AREMA Industrial 136# RE rail, Rail Bound Manganese Frog, Hardwood Switch Ties, and HSS Switch Stand)
  • Clean up work site to completion

Work Reporting

Daily work reports must be filled out and submitted to Paul Leonards, Watco VP of Construction at, phone 601-506-1800. Weekly reports should include updates to project schedules, any delays, or any change in the scope of work. A detailed summary report must be submitted at the completion of the project. Daily reporting shall consist of daily progress reports.

Drew White
Director of Engineering

Doc. No. 049160