Publications iconKansas Register

Volume 40 - Issue 14 - April 8, 2021

(Published in the Kansas Register April 8, 2021.)

Scoot Coop Association

Request for Proposals

Interested parties are invited to submit a proposal to complete the below scope of repairs for the proposed Scott Coop Association project.

Scope of Work

Manning elevator track rehabilitation at Manning, Kansas. Provide all necessary labor, equipment, and logistical services to supply all materials called for; complete all rehab and track construction work, ties, ballast, etc. The scope is further described as follows:

  • Provide and install approximately 185 new 7x9x8.6’ (industrial grade) or equivalent crossties.
  • Provide and install 6 ea. 85# angle bars, rail, and needed OTM – plates, spikes, anchors, bolt/washer/nut assemblies.
  • Provide and install 250 tons of ballast, tamping and regulating.
  • Tighten loose bars.
  • Provide regulator to clear and dress track to completion/cleanup work site.
  • Rehab a 32 ft. crossing within the scope of work and provide needed ballast and additional OTM.
  • Any pre-existing rail, ties, or OTM that is removed when installing switch components, must be removed and disposed of according to all local, state, and federal regulations.
  • Additional details concerning the scope of work needing to be done with each portion of the project will be addressed at the pre-bid meeting.

Minimum Requirements

MSA and Roadway Worker Protection

Contractors must complete, and have on file, a current Master Services Agreement with Scott Coop Association prior to submitting a proposal.

  1. Contractors shall comply with all parts of 49 CFR Part 214 and 219 regarding FRA Roadway Worker Safety at all times. Men and equipment shall remain clear of the track unless they have gained Roadway Worker Protection from a qualified person.
  2. Contractor, contractor employees, agents, and/or subcontractors must be enrolled and comply with the FRA 219 approved drug testing program.
  3. Any subcontracted work will need to be approved prior to any work starting.

Work Windows

Impact to current railroad operations must be kept to a minimum. When work must take place that causes an active track to be taken out of service for the purposes of performing work that pertains to the project, the contractor must pre-arrange a defined work window with the Scott Coop Association. Contractor can anticipate a minimum work window of eight hours with no more than one schedule of interruption in that time frame between the hours of 07:00 and 17:00. This topic will be further discussed and clarified during the pre-proposal meeting.


All standards referenced by the project plans and specifications, as well as all applicable AREMA standards, must be upheld during all phases of the project work, unless certain standards are excluded from the project with written approval. All rail shall be replaced at standard gauge of 56-1/2.”


The following documents shall be submitted by the Contractor as part of the project, at the times listed:

  • Schedule of Work – submitted with proposal
  • Certificate of Insurance – submitted prior to construction
  • Safety Plan – submitted prior to construction
  • Proof of Roadway Worker Training – submitted prior to construction
  • Rail Testing (if AREMA #1 Relay Rail is used) – submitted prior to construction
  • All contractors must recognize this is a federal contract and agree to comply with federal requirements such as the Davis-Bacon Act, “Buy America,” and the Disadvantaged Business Enterprise (DBE), where applicable
  • Rail Weld UT Test Requirements (all rail comp welds) – submitted with billing

Other Responsibilities

  • Permits – contractor is responsible for all federal, state, and local permits required for the work.
  • Utilities – contractor is responsible to locate and protect site utilities.
  • Site Clean-up – contractor is responsible for proper site restoration and proper disposal of materials removed in accordance with all local, state and federal laws.


Contractor shall purchase required coverage and submit for verification a Certificate of Insurance.


All materials shall meet the requirements found in the project plans and/or specifications as well as applicable AREMA requirements. Material storage is granted on railroad right of way to the contractor. However, no materials shall be stored closer than 15’ from the centerline of any active track at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further clarified at the pre-proposal meeting. All removed materials remain property of the Scott Coop Association, to be stockpiled as directed by a representative.

Non-Project Areas

The Scott Coop Association has secured access to the project through the railroad right of way. Other access may be obtained by the contractor if he so chooses. All areas (public, private, and railroad right of way) that are used for access to the project, including parts of the railroad right of way which have no proposed work, shall be maintained and/or remediated, incidental to the project, by the contractor to the satisfaction of the property owner if any damage to these areas occurs.

Pre-Proposal Meeting

The Scott Coop Association shall hold a pre-proposal meeting at the project site at 12:30 p.m. (CST) Tuesday, April 20, 2021, at the Manning, Kansas elevator. Contractors are required to be present at this meeting to submit a proposal or their proposal can be rejected.

Project Completion

All work pertaining to this project shall be completed by July 31, 2021. Failure to complete work by July 31, 2021 may result in the contractor’s removal from the property or charges of $2500/day until completed to satisfaction.

Submission of a Proposal

All proposals must be submitted no later than May 3, 2021. All submitted proposals shall be reviewed by Jason Baker of the Scott Coop Association. Please ensure your proposal includes all required information. All incomplete proposals shall be rejected. Contractors who wish to submit a proposal must attend the pre-proposal meeting. The structure of your proposal must be able to be clearly understood, all proposals shall provide the following line items and provide costs as required below:

  • Provide a total sum of all line items on the proposal
  • Mobilization and demobilization – lump sum
  • Extract and install approx. 185 new 7x9x8.6’ (IG) or equivalent crossties
  • Distribute ballast
  • Tamp and regulate
  • Change out rail, bars, OTM
  • Clean up work site to completion
  • Rehab 32ft. crossing

Work Reporting

Daily work reports must be filled out and submitted to Jason Baker, CEO, Scott Coop Association, phone 620-874-8036, email Weekly reports should include updates to project schedules, any delays, or any change in the scope of work. A detailed summary report must be submitted at the completion of the project. Daily Reporting shall consist of daily progress reports emailed to Jason Baker.

Jason Baker
Chief Executive Officer

Doc. No. 048986