Publications iconKansas Register

Volume 40 - Issue 11 - March 18, 2021

State of Kansas

Department of Transportation

Notice to Consulting Firms

The Kansas Department of Transportation (KDOT) is seeking to secure ready availability of construction inspection services on an as-needed basis by entering into up to 25 contracts with qualified consulting engineering firms who may perform services, from time to time and on short notice, when KDOT does not have the personnel to perform the services. The services may require engineers and technicians to perform sampling and testing of materials, inspection of construction work as well as administration and recordkeeping associated with such services.


Interested consulting firms must: (a) be prequalified by KDOT in category 241 Construction Inspection and Testing; (b) have employees who are experienced in inspection, sampling, and testing as well as certified under the Certified Inspection and Testing Training Program described online at and in the CIT Manual found at A PDF must be emailed to David Lutgen, P.E., Contracts Engineer at Responses are to be limited to eight pages, the subject line of the reply email and the file name must read “As-Needed Inspection RFP – Firm Name.” Request for Proposals (RFPs) must be received by 12:00 p.m. March 26, 2021 for the consulting firm to be considered.

If a firm is not currently prequalified by KDOT but is interested in obtaining prequalification, then please view the requirements and categories at For licensure and other requirements applicable to the practice of technical professions within the State of Kansas, please consult the website of the Kansas Board of Technical Professions at All firms doing business with KDOT must be registered and in good standing under the laws of the State of Kansas and comply with applicable state and federal laws, rules and regulations.

Instructions for Proposal

No costs shall be contained in the RFP. The RFP must not exceed eight (8) pages total to address the pertinent topics. Please use the following naming convention for submittal… As-Needed Inspection RFP – Firm Name. RFPs submitted will consist of the proposal and a completed and signed Special Attachment No. 7 (“Certificate of Final Indirect Costs”), a completed and signed Special Attachment No. 8 (“Tax Clearance Certificate”), and a completed and signed Special Attachment No. 10 (“Policy Regarding Sexual Harassment”).

Interested firms can access the RFP at The link expires March 23, 2021.

Qualifications-Based Selection Process

RFPs will be evaluated based on the factors listed below, evenly weighted, to rank the most qualified firms. At KDOT’s option, shortlisted firms may be interviewed by telephone conference call or asked to attend meetings or participate in other discussions with KDOT. Evaluation factors: 1) the quality of the response to the RFP; 2) qualifications and experience of consultant employees proposed for services; 3) past performance history; and 4) ability and availability to perform services on short notice in one or more regional areas of the State of Kansas. Up to 25 of the highest ranked firms will be asked to enter into negotiations with KDOT for an as-needed agreement for services under which KDOT may request construction inspection services via task or work orders over a period of four years, subject to a maximum cumulative aggregate amount of up to $7 million. In the event KDOT cannot reach agreement with any of the highest ranked firms, it will terminate negotiations with such firms and commence negotiations with the next highest ranked firm, and so on, until either agreement is reached for a satisfactory scope of services for a fair and reasonable price, or KDOT decides to pursue other alternatives. KDOT intends to conclude or terminate negotiations on or before May 12, 2021.

Contract Terms and Conditions

A standard as-needed agreement for engineering and technical services will be used for this project. Special Attachments for the Kansas “Tax Clearance Certificate,” the “Certification of Final Indirect Costs,” and the Special Attachment No. 10 (“Policy Regarding Sexual Harassment”) will also eventually become attachments to the contract.

Questions about this RFP shall be sent by email to KDOT at

Calvin E. Reed, P.E. Director
Division of Engineering and Design

Doc. No. 048935